How to Use Email

Efficient and effective email drafting with your writing style and correspondence context.

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3.1 Writing Style

Upload examples of your previous emails so the tool can learn and adopt your personal writing style, tone, structure, and language preferences.

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How it works:

Click the Add sample button in the Writing Style section and paste email examples you have previously written. The tool analyzes your writing patterns, including formality level, sentence structure, typical greetings and sign-offs, paragraph organization, and vocabulary. 

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What to upload:

Minimum: At least 3 email examples

Recommended: 10 email examples for best results

Variety matters: Include both short emails (quick updates, confirmations) and lengthy emails (detailed explanations, complex matters)

Reflect typical work: Choose emails that represent your standard professional correspondence across different contexts (client communications, counterparty emails, internal messages)

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Important tip for multilingual users:

If you write emails in multiple languages, include email samples in all the languages you typically use. This allows the tool to learn your writing style in each language and apply it appropriately when drafting.

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Best practice
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Upload a representative sample that shows your writing across different situations:

Formal client communications

Collaborative counterparty discussions

Internal team updates

Responses to inquiries

Follow-up emails

Both brief and comprehensive messages

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The more diverse and representative your samples, the better the tool can match your authentic writing style.

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3.2 Correspondence

Paste previous email threads or relevant prior correspondence to provide context. This enables the tool to draft responses that maintain continuity, reference prior discussions, and respond appropriately to the context.

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When to use Correspondence:

Responding to a client or counterparty email

Continuing an ongoing email thread

Following up on previous communications

When context from prior exchanges is relevant

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What to include:

The most recent email(s) you're responding to

Relevant portions of the email thread

Prior correspondence that provides the necessary context

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Tip: You don't need to paste the entire thread if it's very long. Include the most recent exchange and any earlier messages that provide relevant context for your response.

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3.3 Upload Documents or Select Library Sources

Attach relevant documents or select sources from your Library to provide additional context for drafting the email.

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Upload documents:

Click the + icon and select "Computer" to upload:

Contracts or documents you're writing about

Reports or analysis you're summarizing

Meeting notes or briefing materials

Any document relevant to the email's content

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Select Library sources:

Click the + icon and select "Library" to choose:

Templates or standard language

Prior similar correspondence

Matter files or case materials

Internal memos or guidance relevant to the email

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When to use documents/Library:

Drafting emails that reference or summarize specific documents

Writing based on meeting materials or reports

Using firm templates or standard language

Incorporating information from case files or matter materials

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3.4 Length

Select the desired length to match your communication needs and recipient preferences.

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Available options:

Concise: Brief and to the point (1-2 short paragraphs)

Standard: Balanced length covering key points (2-4 paragraphs)

Comprehensive: Detailed and thorough (multiple paragraphs with full explanations)

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When to use each length:

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3.5 Instructions

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Specify the email's purpose, key points to address, and any specific requirements.

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What to specify:

Purpose: Why you're writing (update, response, request, confirmation)

Key points: Main messages or information to convey

Specific requirements: Deadlines to mention, actions required, attachments to reference

Recipient context: Who they are and what they need to know

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Examples of effective instructions:

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For client communications:

"Update client on case progress. Key points: hearing scheduled for March 15, we need their witness list by March 1, opposing counsel proposed settlement discussion"

"Respond to client's question about trademark registration timeline. Explain 8-12 month process, include next steps"

"Follow up after client meeting. Confirm: (1) scope of work, (2) fee arrangement, (3) next deliverable deadline March 30"

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For counterparty correspondence:

"Respond to their contract redline. Accept their changes to sections 3 and 5, push back on liability cap, request call to discuss termination clause"

"Follow up on outstanding due diligence items. Need: (1) financial statements, (2) material contracts list, (3) pending litigation disclosure. Deadline Friday"

"Propose meeting to discuss settlement. Suggest mediation, indicate client's willingness to discuss, request availability next two weeks"

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For internal communications:

"Update team on deposition preparation. Assign: witness prep to John, document review to Sarah, draft questions to me. Team call Wednesday 2pm"

"Request research assistance on GDPR compliance issue. Need analysis of legitimate interests basis for processing, deadline Monday"

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3.6 Email Planning (Reasoning Transparency)

Click the Email Planning button to see transparent reasoning about how the tool is approaching your email draft.

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What Email Planning shows:

How the tool is analyzing and adopting your writing style

How it's interpreting your instructions

How it's structuring the email based on your requirements

How it's incorporating context from correspondence or documents

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When to use Email Planning:

For complex or sensitive emails where you want to understand the approach

When learning how the tool interprets your writing style

To verify the tool understood your instructions correctly

For important communications where reasoning transparency matters

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How it helps:

Email Planning provides visibility into the tool's decision-making process, allowing you to verify the approach aligns with your intentions before the email is fully drafted.